# EduControl

> School management documentation for Ghanaian basic schools

- [What EduControl is](https://educontroldoc.pixelspectivetech.com/docs/index.md): A school management system for Ghanaian basic schools — fees, billing, attendance, marks and report cards in one place.
- [Signing in for the first time](https://educontroldoc.pixelspectivetech.com/docs/getting-started/signing-in.md): How staff accounts are created, how a new member of staff sets their own password, and what to do when sign-in fails.
- [How a term works](https://educontroldoc.pixelspectivetech.com/docs/getting-started/how-a-term-works.md): The whole EduControl cycle in order, from setting the school up to closing the term out.
- [School profile and branding](https://educontroldoc.pixelspectivetech.com/docs/before-the-term/school-profile.md): Your school's identity, contact details and reference number prefixes — the record every printed document reads from.
- [Academic year and terms](https://educontroldoc.pixelspectivetech.com/docs/before-the-term/academic-year-and-terms.md): Setting up the year, its three terms, and the calendar of school and feeding days — plus the current-term rule that governs everything else.
- [Classes and subjects](https://educontroldoc.pixelspectivetech.com/docs/before-the-term/classes-and-subjects.md): Setting up the classes your school runs and the subjects taught in each of them.
- [Timetables](https://educontroldoc.pixelspectivetech.com/docs/before-the-term/timetables.md): Bell schedules, building a class timetable as a draft, and publishing it once the clashes are gone.
- [Staff and roles](https://educontroldoc.pixelspectivetech.com/docs/before-the-term/staff-and-roles.md): Inviting staff, choosing what each role can reach, and deactivating people who leave.
- [Fee items](https://educontroldoc.pixelspectivetech.com/docs/fees/fee-items.md): Defining what you charge for — tuition, PTA dues, ICT levies — and the two flags that decide how each one behaves.
- [The fee matrix](https://educontroldoc.pixelspectivetech.com/docs/fees/fee-matrix.md): Pricing every fee item for every class in a term, in one grid.
- [Discounts and fee categories](https://educontroldoc.pixelspectivetech.com/docs/fees/discounts.md): Staff children, scholarships and sibling concessions — set once as a category, applied automatically at billing.
- [Feeding rates and cadences](https://educontroldoc.pixelspectivetech.com/docs/fees/feeding-rates.md): Pricing meals per class, and the prepayment discounts that reward paying weekly, monthly or by the term.
- [Enrolling a pupil](https://educontroldoc.pixelspectivetech.com/docs/pupils/enrolling-a-pupil.md): Admitting a pupil, enrolling them into a class for a term, and the lifecycle from applicant to graduate.
- [Guardians](https://educontroldoc.pixelspectivetech.com/docs/pupils/guardians.md): Recording parents and guardians, linking siblings to one guardian, and the fee payer rule.
- [Feeding plans](https://educontroldoc.pixelspectivetech.com/docs/pupils/feeding-plans.md): Putting a pupil on a meal cadence for the term, and handling sponsored or specially priced meals.
- [Pupil and staff photographs](https://educontroldoc.pixelspectivetech.com/docs/pupils/photos.md): Adding photographs, what formats are accepted, and where they appear.
- [Running term billing](https://educontroldoc.pixelspectivetech.com/docs/billing/running-term-billing.md): Turning the fee grid and the term's enrolments into invoices — previewing first, and what to do when a run goes wrong.
- [Feeding invoices](https://educontroldoc.pixelspectivetech.com/docs/billing/feeding-invoices.md): Billing meals separately from tuition, and why the two ledgers are kept apart.
- [Recording a payment](https://educontroldoc.pixelspectivetech.com/docs/payments/recording-a-payment.md): Taking money at the front desk — finding the pupil, choosing the channel, and issuing the receipt.
- [Allocation and credit](https://educontroldoc.pixelspectivetech.com/docs/payments/allocation.md): How a payment finds the fee lines it settles, and what happens to money that has nowhere to go yet.
- [Corrections, credit notes and refunds](https://educontroldoc.pixelspectivetech.com/docs/payments/corrections.md): The four instruments for putting something right — and which one to reach for.
- [Reconciliation and arrears](https://educontroldoc.pixelspectivetech.com/docs/payments/reconciliation.md): Balancing the day's takings against the cash ledger, and finding the families who still owe.
- [The attendance register](https://educontroldoc.pixelspectivetech.com/docs/during-the-term/attendance.md): Marking a class in under a minute, what each status means, and how the register keeps working when the network does not.
- [The meal register](https://educontroldoc.pixelspectivetech.com/docs/during-the-term/meal-register.md): Recording who actually ate, and why it matters to both the kitchen and the bill.
- [Assessments and marks entry](https://educontroldoc.pixelspectivetech.com/docs/marks-and-reports/assessments-and-marks.md): Setting up continuous assessment and exams, entering marks quickly, and recording an absent pupil honestly.
- [Grading scales](https://educontroldoc.pixelspectivetech.com/docs/marks-and-reports/grading-scales.md): The grade bands a percentage is converted into, and the GES points that go with them.
- [Report cards](https://educontroldoc.pixelspectivetech.com/docs/marks-and-reports/report-cards.md): From draft to Ready to Published — the remarks a person writes, the quality gate, and what freezing a report card means.
- [The pupil portal](https://educontroldoc.pixelspectivetech.com/docs/portal/pupil-portal.md): How pupils sign in with their admission number and PIN, what they can see, and how to issue or reset a PIN.
- [Closing the term](https://educontroldoc.pixelspectivetech.com/docs/closing/closing-the-term.md): Deciding what happens to every pupil, enrolling them into the next term, and rolling the school forward.
- [Dashboard and alerts](https://educontroldoc.pixelspectivetech.com/docs/reference/dashboard-and-alerts.md): The figures on the head teacher's dashboard, what each one counts, and the alerts that need attention.
- [The audit log](https://educontroldoc.pixelspectivetech.com/docs/reference/audit-log.md): What EduControl records about who changed what, and what it does not record.
- [Permissions reference](https://educontroldoc.pixelspectivetech.com/docs/reference/permissions.md): Every permission in EduControl, what it lets someone do, and how they combine into roles.
- [Glossary](https://educontroldoc.pixelspectivetech.com/docs/reference/glossary.md): The terms EduControl uses, and what each one means in practice.